About the role
Reporting to the Accounts Payable (AP) Supervisor, the AP Processor/Specialist will support the Finance organization in the AP function including accurate and timely processing of invoices, managing vendor payment and reconciliation schedules, issue resolution and updating master data.
Key accountabilities and responsibilities
Vendor Invoice Processing understanding invoice management process (PO/Non-PO/Freight invoices) as well as recurring payments; down payments.
Quality control of invoices processed.
Data maintenance of Power BI.
Maintain process documentation for completeness and accuracy including procedural documents, flow diagrams, and user guide documentation.
Coordination of a team daily workload.
SysAid work assignment and processing of the same within stablished SLA.
Perform seamlessly SOX controls and internal controls as well as understand and complete audit request in time.
Reporting: Perform reporting and analysis, key performance indicators operations.
Support issue resolution.
Identify and support continuous improvement opportunities.
Understand accounts payable accounting flows in order to investigate, analize and report variances in the Balance sheet reconciliations.
Perform seamlessly monthly balance sheet reconciliation by ensure AP procedures conform to GAAP and Bacardi policies and procedures.
Lead calls and communication with Financial Managers of all Bacardi GBS regions by presenting and delivering accurate information to local market to move the business forward with quick and effective decision making through excellence in reporting, analysis, timing and overall content delivery.
Lead calls and communication with Bacardi users and vendors to resolve outstanding balances and reconciliation discrepancies in order to define correct actions plans.
This role will be performed within a corporate office environment, with minimal travel requirements. At start up, there will be travel required for training and implementation purposes.
Measures of success
To comply with the goals established and agreed by the supervisor and the employee based on the roles and responsibilities and the company metrics.
Critical experiences for success
To be successful in this role you will have / be:
Previous experience in Purchase to Pay Operations (EDI, E-invoicing, SRM (Purchasing software), OCR, Direct debit and Pcard preferred)
Strong analytical, diagnostic and problem solving skills
Ability to push creative thinking beyond the boundaries of existing company practices and mindsets
Detail oriented with the ability to capture information in a clear, concise manner and can adapt information for various audiences
Proactive individual that can collaborate and build effective relationships across all levels of the organization
Works well in a team environment and is a self-starter who requires minimal direction and support
Knowledge of standard business practices and professionalism in a customer service environment
Advanced knowledge of Office package, Excel, Word, Power Point, Outlook
Advanced knowledge of MS Office Suite (access), SharePoint, Ariba and other financial software
Working knowledge of major ERP platforms, preferably SAP and specialized tools like workflows, approval platforms, etc.
The following experiences are preferred:
Experience in the Spirits and/or FMCG industry is a distinct advantage
Solid knowledge of Bacardi Business Partner/Shared Services/Centre of Expertise
Experience in Shared Services environment preferred
Foreign language skills English 85% (French, Italian, Portuguese, German, preferred)
University degree in Business/Finance or related discipline, preferred
Relevant education: University degree in Business/Finance or related discipline
Living our Values and demonstrating high Learning Agility will be fundamental not only for success in this role, but also for potential growth to other roles across Bacardi in the future. We have a clearly defined Leadership Excellence framework, and you will be expected, as a senior leader to be a role model of all 6 elements: Focus Externally to Win / Drive Execution and Results / Lead Strategically and Know your Business / Make the Matrix Work / Lead by Example / Develop and Inspire Talent
Our ways of working
Our family legacy has positively influenced our ways of working and has shaped the values to which our employees aspire. We're caring, like a family, and not only internally, but also in the wider communities in which we operate. This is demonstrated by our commitment to both act responsibly and promote the choice to drink responsibly. We trust one another, and through that trust are able to forge strong teams and networks that empower our matrix organization structure. We're passionate, reflecting our Latin heritage, and this means that we commit more than just time to our work: we commit energy, heart and soul. We are dedicated to being a role model in our industry, and we approach everything we do with Integrity First. Together, our values help us create what we're most proud of: our True Heart and Winning Spirit - both in our home markets and across the world.